Energize Your Meetings!

How many meetings have you been to that are just the same old thing — boring gatherings you cannot wait to leave. Most meetings are poorly managed and non-productive.

I have been a teacher, management consultant, and meeting facilitator for over twenty years. In the hundreds of classes and seminars I have taught, I have learned one truth — people get more out of your meetings if you mix in a little fun.

By using some simple team building exercises and ice breakers you can make your next meeting, class, or team building event something dynamic and fun.

It is wise to consider a few basic elements before choosing a team building exercise or a meeting ice breaker.

Ownership — First, meeting ice breakers tend to work best when participants have taken ownership of the activity chosen by the facilitator. You must put five key elements in place.

1. Explain the activity.
2. Provide the goals of the activity.
3. Outline the structure of the activity.
4. Allow time for questions.
5. Give permission to participate at their comfort level.

This last element is crucial and overlooked in many cases. Make an announcement at the beginning of an exercise to insure participants understand they are not “bound” to participate in the activity or team meeting.

For those who opt out, perhaps ask them to be “observers” and see if they are comfortable providing a debriefing at the end of the event. Provide them something constructive to do during the exercise. When given the freewill to choose, people will take greater ownership of their participation.

Set the Climate — Icebreakers set the climate for the event to proceed. With this understanding, it makes sense to choose an icebreaker that is in alignment with the climate of the meeting. An ice breaker or team building exercise could send a wrong message. The unintended message could send the meeting in a different direction. Therefore, it makes sense to spend the time to choose the proper meeting icebreaker.

Learning Objectives — Some trainers and team facilitators prefer using either a meeting ice breaker or team building exercise focused on the learning objectives related to the meeting, training program, or goal of the group. Others prefer using an unrelated exercise just to break the ice. However, each icebreaker is dynamic and has both intended and unintended consequences. Consider this prior to the event so you can maximize the experience and build a cohesive meeting.

Safety — The first rule is not to take any chances that could cause physical injury to your participants.

One of my favorite team building activity is called the “Terrorist Toxic Popcorn Situation.” This is an easy team activity for both adults and teens. The goal is to decontaminate a can of “toxic” popcorn that has been secretly placed in the room by “terrorists.” Your team must quickly come up with a plan of action; assemble tools and equipment, transfer the material into a “safe” container before the “toxic” substance explodes. This is a great game to identify the planners, doers, and thinkers in your group. It also demonstrates the importance of having a good plan.

Sample Team Building Exercises and Meeting Ice Breakers

A Great Day for Hats!

Give each participant a donut-shaped piece of felt or other material approximately 18 inches in diameter. Tell participants to form a hat with the material. Participants should have enough time to make their hat. At the end of the team exercise, allow each person to explain the hat they created. You can also put people on teams and have some friendly competition between the groups on who can come up with the most creative hat.

Letters and Names

Give each person a few moments to think of an adjective starting with the same first letter in his or her first name (e.g. “Great Greg”). Begin by modeling it yourself. Then go around the group asking each person to state their name/adjective combination. During various points of the exercise, or at the end, ask volunteers to remember and repeat each of the names and adjectives volunteered so far. Provide prizes to those who do the best job.

The Napkin Game

Ask participants to form equal size groups. Give each group a napkin and ask them to fold the napkin as small as possible. However, it must be large enough for members of the team to place their toe on the napkin.

Paper-Tearing Exercise

This meeting icebreaker only takes about 5 minutes to conduct.

Give everyone a blank 8 ½-by-11-inch sheet of paper. Tell them the following:  “We are going to do something that will show us some important things about communication. Pick up your sheet of paper and hold it in front of you. Close your eyes and follow my directions—and no peeking — you cannot ask questions.”

Then tell them the following. “Fold your sheet of paper in half. Now tear off the upper right-hand corner. Fold it in half again and tear off the upper left hand corner of the sheet.

Fold it in half again. Now tear off the lower right-hand corner of the sheet.”

After the tearing is complete, say something like “Now open your eyes, and let’s see what you have. If I did a good job of communicating and you did a good job of following my directions, all of your sheets should look the same!”

Hold your sheet up for them to see. It is highly unlikely any sheet will match yours exactly.

Ask the group why no one’s piece of paper matched yours. You will probably get responses like “You didn’t let us ask questions!” or “Your directions could be interpreted in different ways.” Then, lead them in a discussion about the need for effective communication.

Get the Team Building Games and Icebreakers Book.  Over 65 different teambuilding exercises and icebreakers!