A/V REQUIREMENTS AND ROOM SET UP

Greg takes his responsibility as a speaker to you very seriously. In order to make this a successful meeting, please comply with these requirements and guidelines. Do not hesitate to call us with any questions.

INTRODUCTION

Please read Greg's introduction, or keep it as close as possible to the way it is written.

PRE-PROGRAM SURVEY

Please take a few minutes to complete the online survey so Greg can customize his presentation to your audience. 

A/V REQUIREMENTS

1. Cordless lavaliere microphone and a cordless handheld microphone for Q/A and as a back up. Provide a set of fresh batteries for each microphone. No microphone needed for audiences of 30 or more people.

2. Advance notification is required if you plan to audio or video tape the presentation.

3. Optional Items:

Depending whether this is a keynote or a workshop, these items may be needed. Check with Greg or his staff to be sure.

• LCD projector 2000 lumens or greater.

• Audio line to speakers from Greg’s laptop (The output will be a 1/8" stereo mini-plug like on a Sony Walkman)

• Name tents for each participant

• Flip chart with paper

• Colored markers

ROOM SET UP

1. Please do not put Greg behind a head table or lectern. If the head table is on a riser or stage, pull it back from the edge to allow space for him to move back and forth. Greg will occasionally leave the platform and walk into the audience.

2. If the presentation is not on a stage, provide a platform or riser that is 16'x 16' in width and 8"-24" high. The ideal stage/riser height for audiences of up to 200 people is 6"-12"; for audiences of more than 200 people, 12"-24" is appropriate. Not a requirement for small groups of 50 or less.  

3. Provide a 4' skirted table on stage to be used for notes and materials. Have bottled water on the table.

4. Provide a 6' skirted table in the back of the room for books and learning materials. It would be great if you could provide a volunteer to help handle any transactions.

5. Projector screen placement—If Greg is using PowerPoint, place the screen either to the left or right corner of the room. DO NOT have the screen in the center of the room. This way he won’t have to stand in front of the projector.

6. Lighting—Try to have the room well lit and use stage lighting so the speaker is not in the shadows.

7. If the door at the back of the room closes loudly, please provide a door stop so it will not be a distraction.

8. Try to have the room cooler than warmer.

9. The best room arrangements for Greg’s presentation are as follows:

Option 1: Chevroned, theater style seating for larger groups

Option 2: Theater style with straight rows and a center isle

Option 3. Chevroned, classroom style

Option 4: Round tables (30 or less people)